This form allows residents to update contact, household, and emergency information to ensure accurate Association records and effective communication

Choose Your Gender *

Male

Female

Unit Address

Street Address

City *

State *

Country *

Postal code

Unit Status (check one) *

Owner-Occupied

Renter Occupied

Vacant

Preferred Method of Communication *

Email

Phone Call

Text Message

Mail

Mailing Address *

Emergency Contact 1

Fill in Emergency Contact #1 *

Contact #1 Full Name
Contact #1 Address
Contact #1 Relationship
Contact #1 Cell Phone Number
Contact #1 Email Address

Emergency Contact 2

Fill in Emergency Contact #2 *

Contact #2 Full Name
Contact #2 Address
Contact #2 Relationship
Contact #2 Cell Phone Number
Contact #2 Email Address

Occupant Information

Occupant #1 *

Occupant #1 Full Name
Occupant #1 Phone Number
Occupant #1 Email Address
Occupant #1 Driver’s License (number + state)
Occupant #1 Vehicle License Plate Number

Is the renter approved by the Ashland F Board? *

Yes

No

Upload a photo of the license plate #1 *

Occupant #2

Occupant #2 Full Name
Occupant #2 Phone Number
Occupant #2 Email Address
Occupant #2 Driver’s License (number + state)
Occupant #2 Vehicle License Plate Number

Has the renter received approval from the Ashland F Board?

Yes

No

Upload a photo of the license plate #2

Occupant #3

Occupant #3 Full Name
Occupant #3 Phone Number
Occupant #3 Email Address
Occupant #3 Driver’s License (number + state)
Occupant #3 Vehicle License Plate Number

Is this renter Ashland F Board–approved?

Yes

No

Upload a photo of the license plate #3

Occupant #4

Occupant #4 Full Name
Occupant #4 Phone Number
Occupant #4 Email Address
Occupant #4 Driver’s License (number + state)
Occupant #4 Vehicle License Plate Number

Ashland F Board approved Renter?

Yes

No

Upload a photo of the license plate #4

Do you want to be part of the Ashland F Communication System? *

Yes

No

This will be used for communication from the Ashland BOD to Owners and Residents.

Do you have a Dog? *

Yes

No

Is your dog registered as an Emotional Support Dog? *

Yes

No

Purpose of use

Emergency Announcements, Ashland F BOD Meeting Activity schedules, email, and SMS communication? *

Access & Safety Notes

Notice Consent

YES — I consent in writing to receive Association notices by electronic transmission (email and/or other authorized electronic delivery

NO — I do not consent; I request required notices by the method provided in the governing documents and Florida law.

Notice Email Address to Use

Important: If you revoke electronic notice consent, the Association must remove the email address used for electronic notices from Association records for that purpose.

Purpose for info: Gate code updates (if applicable), emergency contact preferences, medical alert info you choose to share, temporary absence dates.

Florida Legal Notices, Governance
Notices & Consents

Consent to Receive Association Notices by
Electronic Transmission (Florida HOA)

Florida law allows an association to provide certain required notices electronically only if the member/owner consents in writing.

Records Use, Accuracy &
Association Business Purpose

By submitting this form, you acknowledge and agree that:

1. Accuracy: You are responsible for providing accurate, current information and for submitting updates promptly when information changes.

2. Association Purpose: The Association may use this information for legitimate Association business such as: member communications, operational notices, safety/emergency coordination, parking administration (if applicable), and compliance with governing documents.

3. Governing Documents Control: Association actions related to occupancy, leasing, vehicles, pets, and communications are subject to the Declaration of Covenants, Articles, Bylaws, and Rules & Regulations, as amended (“Governing Documents”), and applicable Florida law. (Add your specific document titles/recording references here if desired.)

Privacy and Data Minimization Notice

• The Association requests only the information reasonably necessary to administer community operations and communications.

• Do not provide Social Security numbers, bank account numbers, or payment card details on this form.

• The Association will take reasonable steps to safeguard the information it maintains; however, no method of transmission or storage is guaranteed to be completely secure.

Tenant / Lease Disclosure Notice
(Florida HOA – Delinquent Assessments)

If the property is tenant-occupied and the owner becomes delinquent in assessments, Florida law permits the Association (under statutory conditions and proper notice) to demand rent payments from a tenant to satisfy the delinquency, and provides specific tenant protections/immunity for rent paid to the Association after proper demand.

(This notice is informational and does not change obligations established in your Governing Documents or Florida law.)

Non-Legal Advice Disclaimer

This form and its notices are provided for administrative convenience and general compliance alignment and are not legal advice. For legal interpretation, enforcement language, or document-specific compliance, the Association should consult Florida counsel experienced in community association law.

Acknowledgment & Signature

I certify that the information provided above is accurate and up to date.

Initial *

Clear

I certify that the information provided is true and correct to the best of my knowledge, and I understand the notices and consents above.

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